{"id":9920,"date":"2025-09-30T05:47:40","date_gmt":"2025-09-30T05:47:40","guid":{"rendered":"https:\/\/overmind.one\/?p=9920"},"modified":"2026-11-08T20:56:08","modified_gmt":"2026-11-08T20:56:08","slug":"haidi-the-clever-bipa-bot-that-knows-every-shelf-secret","status":"publish","type":"post","link":"https:\/\/overmind.one\/en\/haidi-the-clever-bipa-bot-that-knows-every-shelf-secret","title":{"rendered":"Haidi \u2013 the clever BIPA bot that knows every shelf secret"},"content":{"rendered":"
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\n \u2190 Back to Resources<\/a><\/p>\n

Overmind Journal\/<\/span>Customer Success<\/a><\/p>\n

Haidi \u2013 the clever BIPA bot that knows every shelf secret<\/h1>\n
Editorial<\/span>
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When the branch becomes a jungle of knowledge \u2013 that\u2019s when Haidi comes in.<\/h2>\n

Imagine: You are a BIPA employee standing in the BIPA store, a customer looks at you questioningly, the cashier is ill, your colleague is on her lunch break. You\u2019d like to refresh your knowledge of how exchanges work or what the difference is between eau de parfum and eau de toilette \u2013 but where can you look it up? <\/p>\n

These are the moments when you try to remember: \u2018What was that exchange policy again? Do we need the original packaging or just a smile?\u2019 The thick manual? Does anyone have time for me? That\u2019s when Haidi comes in and saves you.<\/strong><\/p>\n<\/div>\n

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Prelude: When the branch becomes a jungle of knowledge<\/h2>\n

Imagine: You are a BIPA employee standing in the BIPA store, a customer looks at you questioningly, the cashier is ill, your colleague is on her lunch break. You’d like to refresh your knowledge of how exchanges work or what the difference is between eau de parfum and eau de toilette \u2013 but where can you look it up? <\/p>\n

These are the moments when you think to yourself: \u2018What was that exchange policy again? Do we need the original packaging or just a smile?\u2019 The thick manual? No one has time for that. That’s where Haidi comes in and saves the day. <\/p>\n<\/div>\n

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Prelude: When the branch becomes a jungle of knowledge<\/strong><\/h2>\n

Imagine: You are a BIPA employee standing in the BIPA store, a customer looks at you questioningly, the cashier is ill, your colleague is on her lunch break. You’d like to refresh your knowledge of how exchanges work or what the difference is between eau de parfum and eau de toilette \u2013 but where can you look it up? <\/p>\n

These are the moments when you think to yourself: \u2018What was that exchange policy again? Do we need the original packaging or just a smile?\u2019 The thick manual? Nobody has time for that. That’s where Haidi comes in and saves the day. <\/p>\n<\/div>\n<\/div>\n

1. Who is Haidi \u2013 and why does she speak Turkish?<\/strong><\/h3>\n

Take BIPA, add a pinch of Google technology, and spice up the partnership with a generous helping of voice intelligence. The challenge: \u2018We need a smart bot for our branch employees.\u2019<\/p>\n

The result is Haidi, the AI assistant who, since August 2025, has been making internal knowledge readily available in all branches throughout Austria.<\/p>\n

And the great thing is: Haidi not only speaks German, but also English, Turkish and Hungarian<\/strong> \u2013 so she can also translate internally.
This means that colleagues whose native language is not German don\u2019t have to laboriously translate technical terms and guess their meaning, but can find their way around more quickly.<\/p>\n

So when Haidi soon starts waiting for conversations in every BIPA branch, it could change the way employees learn, advise and feel even more confident<\/strong> when dealing with customers forever.<\/p>\n

2. How it works \u2013 not a toy, but smart technology<\/strong><\/h3>\n

Haidi is located directly on the BIPA intranet and has access to structured knowledge. Employees type in questions in everyday language \u2013 for example: \u2018How do I make a complaint?\u2019<\/strong> <\/p>\n

And instead of providing endless lists of results, Haidi responds in complete sentences, suggests follow-up questions and links to relevant documents.<\/p>\n

The technology behind it?<\/p>\n

Architecture & Technology Stack<\/strong><\/h4>\n

Basis:<\/strong> \u2018Haidi\u2019 is a RAG assistant based on Google Vertex AI Search.
Knowledge source:<\/strong> Haidi works with a curated knowledge base (e.g. process manuals, cash register guides, technical instructions).
Indexing:<\/strong> Content is provided in cloud storage, Vertex AI Search creates indexes and embeddings for fast semantic search.
Front end & runtime:<\/strong> Containerised application on Cloud Run, secured via Keycloak. Access only from branch networks. <\/p>\n

Performance & Security<\/strong><\/h4>\n

Zero data retention: <\/strong>User entries are not stored.
EU hosting:<\/strong> All services run in European regions.
Access control: <\/strong>Authentication via Keycloak, IP range restrictions.<\/p>\n

Multilingualism & Voice-Output<\/strong><\/h4>\n

Haidi understands and responds in multiple languages. Translations are performed dynamically to support diversity within teams. <\/p>\n

Voice Intelligence Haidi currently only works with text. Voice control (e.g. via Google Cloud TTS) is already on the roadmap. <\/p>\n

3. The internal revolution \u2013 with heart and byte<\/strong><\/h3>\n

What BIPA has planned for Haidi is more than just a nice gimmick. New colleagues should be integrated into the branch team more quickly. Internal processes, rules and procedures<\/strong> that used to be tedious to look up can now be accessed via a question-and-answer system. <\/p>\n

In a matter of seconds, not minutes or hours. Haidi could thus become a talking company encyclopaedia \u2013 precisely the revolution that voice intelligence now makes possible. <\/p>\n

In other words: Wiki is out \u2013 Haidi is in!<\/strong>
Google is already saying that this type of voice intelligence should serve as a model for other companies \u2013 a kind of knowledge revolution in retail.<\/p>\n

4. A few humorous thoughts (with instructions)<\/strong><\/h3>\n

\u2022 Haidi, tell me the truth: <\/strong>when you say that the new perfume is \u201csuper seductive\u201d, does that mean \u201csuper good\u201d or \u201cso strong that you have to run away\u201d?<\/p>\n

\u2022 Language mix-up:<\/strong> When someone asks a question in Hungarian and Haidi answers in German \u2013 is that a translation error or a secret test?<\/p>\n

\u2022 Follow-up question trap: <\/strong>\u2018How do I make a complaint?\u2019 \u2192 Haidi: \u2018What kind of complaint do you mean?\u2019 \u2192 You: \u2018Electronics.\u2019 \u2192 Haidi: \u2018Model?\u2019 \u2026 You could go on like this for hours.<\/p>\n

\u2022 Drama surrounding exchanges:<\/strong> Previously: you had to search through the manual, ask managers, comb through Excel files. Now: just ask Haidi! <\/strong>Simple, elegant, no more handwritten notes. <\/p>\n

\"21.08.25-Bipa-WrNeudorf-Google-\u00a9RobertHarson\"<\/picture><\/figure>\n

(C) 2025 REWE International AG<\/p>\n

5. A step into the future \u2013 with a smile<\/strong><\/h3>\n

Haidi is not just a bot, but a revolutionary attempt to give BIPA\u2019s internal knowledge a voice<\/strong> \u2014 so questions no longer go unanswered. If Haidi works well, she could make employees\u2019 lives considerably easier \u2014 and give competitors a few headaches: \u201cHow on earth did BIPA do that?\u201d <\/p>\n

If you think about voice intelligence the way BIPA does, further expansion stages are probably already in the pipeline. Why not roll out knowledge transfer across the entire group, why not standardise<\/strong> the onboarding and offboarding (!) of employees<\/strong> via VI? In any case, it will be interesting to see what this revolution in knowledge transfer has set in motion. <\/p>\n

6. Making knowledge interesting again<\/strong><\/h3>\n

One overlooked advantage: Voice Intelligence makes knowledge human again. Instead of reading long manuals, employees can interact with a voice assistant:<\/p>\n

\u2018Tell me how we solved the problem with delivery delays last year.\u2019<\/p>\n

\u2018Explain to me the three most important insights from the last product launch.\u2019<\/p>\n

\u2018What are the most common customer complaints about product X?\u2019<\/p>\n

This conversational interface dramatically lowers the barrier to entry \u2014 no training required, no fear <\/strong>of \u201cusing the wrong search term.\u201d People simply ask questions naturally and get meaningful answers.<\/p>\n

\"21.08.25-Bipa-WrNeudorf-Google-\u00a9RobertHarson\"<\/picture><\/figure>\n

(C) 2025 REWE International AG<\/span><\/p>\n

7. Why such a bot cannot simply be created overnight<\/strong><\/h3>\n

As smart as Haidi seems, getting there was no walk down the shampoo aisle.<\/p>\n

There are some real challenges behind the project, which Overmind.one<\/a> has highlighted in its 4C Framework:<\/strong><\/p>\n

\u2022 Context<\/strong> \u2013 Taming knowledge chaos: Previously, countless old manuals, PDFs, FAQ documents and PowerPoint slides had to be collected, updated and structured. It was a bit like spring cleaning the company archive \u2013 only with thousands of pages. <\/p>\n

\u2022 Code <\/strong>\u2013 Mastering technical implementation: German, English, Turkish, Hungarian \u2013 but this requires a lot of training and fine-tuning to ensure that the bot does not suddenly say \u2018Yes\u2019 when it actually means \u2018Maybe, but only with branch management\u2019.<\/p>\n

\u2022 Culture:<\/strong> Creating acceptance within the team: New tools are great \u2013 when they are used. So training, testing and a lot of persuasion were needed to ensure that employees really saw Haidi as a helper and not as digital competition. <\/p>\n

\u2022 Compliance:<\/strong> Ensuring data protection and security: When internal processes and sensitive information end up in the bot, everything must be GDPR-compliant and still remain quickly accessible. No employee wants to suddenly have to read the 2018 data protection notice during the exchange process. <\/p>\n

In short:<\/strong> behind the friendly chat window lies a huge organisational and technological effort<\/strong> that shows the direction we are heading in from now on. But if the end result is a new culture that can better support employees in their day-to-day business, then the effort will have been worth it.<\/a><\/p>\n

\"21.08.25-Bipa-WrNeudorf-Google-\u00a9RobertHarson\"<\/picture><\/figure>\n

(C) 2025 REWE International AG<\/span><\/p>\n

For more information, contact us here.<\/a><\/p>\n<\/div>\n